If you manage a growing business, you may not have time to handle all the day-to-day details related to auditing, organizing, and ordering office supplies. You can save time and money by creating a structured system for tracking and purchasing routine supplies and ensuring you always have essential items on hand. Gibson’s Office Solutions is the premier office supply company in Phoenix and Tucson, AZ. We offer a comprehensive inventory of supplies at competitive prices, with easy delivery and shopping options. We can even help you automate your ordering process, so you have more time to focus on your growing business. Here is our ultimate office supply checklist, including what to stock and when to consider automated vs manual ordering.
Daily Desk Essentials
No business office supplies list is complete without the everyday tools your team needs to complete daily workflows. Without these general office supplies, staff won’t be able to work as efficiently and won’t be as productive:
- Writing utensils
- Erasers
- Correction fluid or tape
- Desktop organization tools
- Tape and tape dispensers
- Staplers, staples, and staple removers
- Paperclips
- Binder clips
- Rubber bands
- Scissors
- Rulers
- Hole punches
Cleaning and Sanitation Supplies
Many office managers forget how important it is to regularly restock cleaning and sanitation supplies. You should always make sure you have these cleaning supplies on hand:
- Sanitizing wipes
- Hand sanitizer
- Soap
- Compressed air
- Sponges
- Dish soap
- Microfiber cloths
- Cleaning brushes
- Broom
- Mop
Breakroom and Facility Essentials
You also need to make sure that the kitchen, breakroom, and bathrooms are fully stocked. Add these breakroom and facility items to your office supply checklist:
- Paper towels
- Napkins
- Facial tissues
- Restroom supplies
- Hand soap
- Snacks and drinks
- Paper or plasticware
- Straws
Technology and Accessories
No one will be able to do their job well without the right technology and related accessories. You may need to keep backups on hand in case of equipment failures; doing so will help you avoid costly downtime. Be sure to have extra:
- Keyboards
- Mice
- Batteries
- Power cords and cables
- Charging cords
- Monitor stands
- Phones
- Headsets or headphones
- Webcams
- Flash drives, discs, or external hard drives
Paper Products and Stationery
Paper products and stationery are other crucial items that, if you run out, could cause a major backlog in your workflow or daily office processes. Be sure to maintain an overstock of:
- Printer, copier, and scratch paper
- Notebooks
- Cardstock
- File folders
- Tabs, dividers, and labels
- Letterhead
- Business cards
- Envelopes
- Stamps
- Mailers
- Bubble wrap
- Mailing labels
- Ink and toner
Often-Overlooked Office Items
Finally, familiarize yourself with items that are often overlooked by busy business owners and office managers. Failing to keep these health and safety items on hand could cause safety issues or delay business procedures:
- First aid kit
- Pain relievers
- Fire extinguishers
- Fire blankets
- Flashlights
- Portable power banks or chargers
- Portable generator
Knowing When to Automate Ordering vs. Make Purchases Manually
Gibson’s allows you to use our integrated vendor services to automate your office supply orders. Simply set up a subscription for crucial supplies that you order regularly or according to a set schedule. We’ll ship them according to that schedule, and you can change, pause, or cancel recurring orders at any time. This ensures you are always restocked and won’t face delays searching for items you need but forgot to order. However, we understand that not all supplies need to be purchased automatically. You should automate when:
- You know you use certain items at a fixed rate every month, like paper, breakroom supplies, and facilities items
- They are inexpensive items you use regularly, and being overstocked won’t cause problems
- Placing orders is an administrative burden, and you don’t have the time or staff to manage it
- You want to make sure you’re always well-stocked on critical items that would cause delays if they were missing
Call Gibson’s Office Solutions to Learn How to Automate Supply Orders
Gibson’s Office Solutions allows you to streamline how you order office supplies in Tucson and Phoenix, AZ. Our small, family-owned business offers competitive pricing, exceptional customer service, and free next-day office supply delivery services with no minimum purchase required. We’re proud to be the go-to office products supplier in the area and function as a one-stop shop for all of your needs, from office and printing products to essential technology and office equipment. Call us today at (520) 622-6738 or (602) 888-7850 or reach out to us online to learn more about automating your office supply orders in Arizona.